AIDOP NO 3 PTY LIMITED (ACN 639 566 082) as trustee for AIDOP NO 3 UNIT TRUST (ABN 86 366 200 655) (we, us or our) are committed to protecting the privacy of your personal information in accordance with the Privacy Act 1988 (Cth) including the Australian Privacy Principles, and the New Zealand Privacy Act 2020 (together, the Privacy Laws).
If you have any queries about our handling of your personal information, please contact us for further information using the details below.
We will only collect information that is necessary for our business functions. Personal information we may collect about you includes:
We do not generally collect “sensitive information” about you via this website. Sensitive information includes your race, ethnic origin, political opinions and associations, religious or philosophical beliefs, trade union memberships or details of health or disability.
We may collect personal information about you directly through this website:
We may also collect/receive personal information about you from third parties, such as:
We will generally only use your personal information for the purpose for which we collected it, or for related purposes we consider would be within your reasonable expectations. Generally, we may use your personal information for purposes that include:
By providing us with your personal information, you consent to us using your personal information for these purposes.
Where we propose to use or disclose your information for a purpose other than as outlined above, we will seek your permission (unless we are required or permitted by law to do so without seeking consent).
If you fail to provide personal information requested by us, or if the personal information you supply is incorrect or incomplete, there may be a range of consequences, for example we may be unable to provide you with our services.
We will generally only disclose your personal information to third parties for the purpose for which we collected it – ie for those purposes listed above. We may also use it for related purposes we consider would be within your reasonable expectations.
The third parties we may disclose your personal information to include:
We also may share your information in response to subpoenas, court orders, or other legal process or as otherwise required by law (including to law enforcement and national security agencies, and other government and regulatory authorities).
In some cases, the organisations to whom we may disclose your personal information may be based outside Australia. For example, we may disclose your personal information to contracted third party suppliers that provide services to us – for example, cloud data storage providers such as Microsoft or invoice processing service providers such as Lightyear, whose servers may be located in various countries around the world.
We may hold your personal information in hard copy and electronic formats. This may include storage:
We take reasonable steps to securely store your personal information to ensure it is protected from unauthorised use, access, modification and disclosure, and from other types of misuse, interference and loss. We will take reasonable steps to destroy or permanently de-identify your personal information when we no longer require it for any purpose for which it was collected. We may retain your personal information for as long as necessary to comply with any applicable law, for insurance and corporate governance purposes, for the prevention of fraud and to resolve disputes. Your personal information may also be retained in our information technology system back-up records.
If you provide any personal information to us via our online form or via email, the privacy, security and integrity of this information cannot be guaranteed during its transmission unless we have indicated beforehand that a particular transaction or transmission of information will be protected (for example, by encryption).
Please notify us if your personal details change so that we may keep our records current.
You may lodge a request to access your personal information or to correct personal information that we hold about you if you believe it is inaccurate, incomplete, out-of-date, irrelevant or misleading, in which case please contact us using the contact details below.
Generally, we will provide you with that access, except in limited circumstances where the law permits us to deny access. In those circumstances, we will provide you with written responses for refusal (unless it is unreasonable to do so).
Any such requests must be made in writing to us. We will respond to the request for access within a reasonable period and we will give access to the information in the manner requested if it is reasonable and practicable to do so. We may require you to comply with certain procedures before we allow access to or amendment of your personal information in order to ensure the integrity and security of information that we hold (ie, providing a form of identification).
If a data breach or suspected data breach occurs, we will undertake a prompt investigation, which will include an assessment of whether the incident is likely to result in serious harm to any individuals. In such a situation we will comply with the requirements of the Privacy Laws which may require notification to the privacy regulator and affected individuals.
Please contact us if you have reason to believe or suspect that a data breach may have occurred, so that we can investigate and, if necessary, undertake appropriate containment, risk mitigation and notification activities as required.
If you have a complaint about the way in which we handle your personal information, or you believe that a breach of your privacy has occurred, please contact us using the details below.
Your complaint will be considered and dealt with by our nominated representative, who may escalate the complaint internally within our organisation if the matter is serious or if necessary to resolve it.
Please allow us a reasonable time to respond to your complaint. If you are not satisfied with our resolution, you may make a complaint to the OAIC whose contact details can be found at: http://www.oaic.gov.au/.
If you would like further information about the way we manage your personal information or if you have a complaint, please contact our Privacy Officer at email@example.com.